CCUMC offers a wide array of outstanding, ongoing professional development opportunities to its members. With this in mind, we would like to help our members create local meetings that are relevant to our profession. These could be meetings where instructional technology professionals gather to discuss new equipment or tour new facilities. Or, participants might watch a CCUMC web conference together and then discuss the topic and how it relates to their institutions. Following the meeting, a report will be provided so that CCUMC can assess this initiative. Guidelines are as follows:
- A CCUMC member must either host the meeting or serve as a liaison between the host and CCUMC. Representatives from more than one institution must attend.
- The meeting will take place within one day, and will focus on a topic relevant to our profession.
- The meeting can be in tandem with that of an existing local or regional organization that is professionally related to CCUMC. If a professional organization is involved, the proposal should include the name and contact information for an officer of that organization, if different from the host.
- Proposals from a given person/group/locale will be funded no more than once per year.
- CCUMC Corporate members cannot apply for monetary assistance nor can they serve as the CCUMC liaison. However, they can participate in the meeting as an attendee or as a presenter.
- CCUMC may provide reimbursement for a meal or snacks, a presenter’s honorarium, online event fee, etc. Maximum reimbursement: $300.00.
- Proposals must be submitted a minimum of 6 weeks prior to the meeting and a response from CCUMC’s Executive office will be provided in at most 2 weeks, leaving about 4 weeks to organize the meeting. Proposal should specify how the requested sponsorship funds will be used and the approximate cost.
- The meeting host will ensure all attendees are informed of CCUMC's sponsorship of the meeting. The CCUMC logo will be included in promotional materials about the meeting. CCUMC’s Executive Office will provide materials about our organization for distribution to attendees. If the Executive Office requests that the meeting organizers print CCUMC materials, the printing costs of such materials will be reimbursed by CCUMC (in addition to other reimbursement).
- Within four weeks of the meeting a report should be submitted to CCUMC’s Executive Office with the following:
1) The reimbursement request form (see example here) and documentation (receipts) to substantiate the reimbursement.
2) A brief report describing the meeting including any associated materials, if applicable (program, schedule, etc.). An attendee list including, at a minimum, the names and affiliations of each attendee.