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Selecting Lecture Capture - Plan, Pilot, Deploy
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About this session:

At the end of fiscal year 2015 UCF’s contract with our lecture capture provider was set to end. We felt this was a good time to re-evaluate the needs of the university and the products on the market to determine whether it was time to switch vendors or continue with what we had. Research done at UCF has shown lecture capture is an effective alternative to attending a lecture based class. And at UCF, there are many more ways our faculty want to use lecture capture than just recording what happens in the classroom. Looking to the future had to be part of the selection process.

Attendees will get a brief introduction as to how UCF currently uses lecture capture and the importance of being reliable. Research done at UCF on effectiveness of lecture capture will be discussed to explain why the use of lecture capture is critical to UCF. The majority of this presentation will detail how we successfully worked with other units to reach a result beneficial to all participants. We will detail our process, from forming collaborations with other units to identify critical needs, determining which of the myriad of options met those needs, piloting the selected vendors during actual classes for an entire semester, and surveying all the participants in the pilot to get the information required to select the vendor that best met our needs.

  • We will present the steps taken to identify, evaluate, and implement a replacement system.
    This process included collaborating with a variety of departments across campus to determine institutional and college / department needs.
  • We will share our check list of features and how we grouped and categorized items on the list that helped us through the initial selection phase of this process.
  • We will discuss the importance of meeting with the various vendors that are on the short list for participating in the pilot phase and then coordinating onsite trainings for those ultimately selected.
  • We will explain the thought that went into the design of the system that ultimately produced a two computer solution for security and reliability.
  • We will present images of installed systems, explain their differences, and talk about the coordination with our in-house installation team.
  • We will share our survey that helped us determine which system worked best for our students, faculty and administrators.

Additional Resources:



About the presenter:

Todd McMahon, University of Central Florida

Todd has worked in higher education for over 25 years in the areas of video production and instructional technology. During that time, He worked closely with faculty to successfully integrate technology into campus-based and online courses. Currently at the University of Central Florida, Todd continues to work with faculty and has coordinated
the conversion of the campus’ lecture capture system. Additionally, he oversees the Faculty Multimedia Center (a resource for faculty interested in creating their own multimedia components for their classes), multimedia classroom support, event support, and videoconferencing


Greg Gromak, University of Central Florida

Greg has been with the University of Central Florida for 17 years. During this time he has provided event support for the entire campus and in the past two years has taken on the coordination of lecture capture. Greg was integral to the conversion of the lecture capture system, especially in the area of designing and implementing both the hardware and capturing processes.